This guide walks through creating your first event using the exact labels you'll see in the AirCast dashboard.
Step 1: Create the event
From the dashboard, open Events and click New event. The form asks for:
- Title (required, up to 255 characters). For example, Product updates.
- Description (optional, up to 5000 characters). Shown on the public landing page.
Below the form, a Defaults block sets what every session under this event will look like. Each default can be changed later under the event's settings, so it's fine to accept them and move on:
- Registration required to watch - on by default.
- Chat enabled - on by default. With visibility: Open (viewers see each other) or Presenters only.
- Q&A enabled - off by default. Same two visibility options.
- Viewers can see the People tab - off by default.
Click Create event. You'll land on the event detail page.
Step 2: Add a session
On the event page, click New session. The drawer asks for:
- Date & time (optional). Leave blank to save the session in draft status; set it to schedule the session.
- Duration (minutes) (required). Between 5 and 1440, in steps of 5. Defaults to 60.
- Timezone (optional). IANA name, for example America/New_York. Defaults to your organization's timezone.
- Description (optional, up to 2000 characters). Shown on the public landing page for this session.
Click Create session. AirCast generates a unique room for the session and a public landing URL.
Step 3: Polish the event settings
On the event page, click Settings. The available tabs:
- General: title, description, the Record sessions for this event toggle, and the core defaults.
- Communication: chat, Q&A, and polls settings.
- Registration: custom fields on the registration form.
- Branding: cover image, accent color, font, and email branding.
- Reminders: edit or disable the five reminder email templates.
- Presenters: assign organization members as presenters for the event.
Any setting you change here applies to every session under this event.
Step 4: Share the registration link
Each session has its own public landing URL with the shape /e/{org-slug}/{event-slug}/{session-slug}. Open that URL to see exactly what attendees see, then drop it in an email, a LinkedIn post, your website, or wherever you reach prospects.
Registrants fill in email, name, and any custom fields you've added, then receive a confirmation. They use the same URL to join when the session goes live.
Step 5: Go live
A few minutes before the scheduled time, open the session from the event page and start the broadcast. Attendees who opened their watch link flow into the live room as soon as the broadcast starts.
After you end the broadcast and the recording finishes processing (a few minutes), the replay plays at the same watch URL attendees used for the live session - no separate link to manage. Recording is gated by the Record sessions for this event toggle under Settings > General.
What's next
- For the model overview, see What is AirCast?.